File managemant

By: Brad Rudisail Contributor. By: Kaushik Pal Contributor. By: Leah Zitter Contributor. Dictionary Dictionary Term of the Day. Data Center Technician. Techopedia Terms. Connect with us. Sign up. Term of the Day. Best of Techopedia weekly. News and Special Offers occasional. File Management System. Techopedia Explains File Management System. A file management system is also known as a file manager.

Techopedia Explains File Management System Data on every computer is stored in a complex hierarchical file system constituted of directories and subdirectories beneath them. This browser is no longer supported. Download Microsoft Edge More info. Contents Exit focus mode. Please rate your experience Yes No. Any additional feedback? In this article. File System Functionality Comparison.

Subfolders are a huge benefit when trying to keep things organized. Within your main folder, you should have multiple categories of folders. And within those categories of folders, there should be more specific categories of folders. Within this folder you can have multiple folders for each year of taxes. Inside these folders, you can easily find your W2 documents or anything else tax related for that specific year. Instead, establish a rule for naming each type of file so you can quickly tell what it contains.

Stanford has a great guideline for coming up with naming conventions. Incorporating elements such as project title, date, version, and some sort of unique identifier makes retrieval a lot easier. We live in a time when almost everyone is familiar with hashtags. This is extremely useful if your folders contain hundreds or even thousands of files. Using third-party software as a document repository not only makes it very easy to locate what you need, it also acts as a sort of audit trail.

When the user is finished, they check the document back in and it leaves behind information letting everyone know who touched the file last and what changes were made. This is great for avoiding mistakes that would otherwise take hours to resolve. Many file management software options are cloud based, which means users are able to access documents from virtually anywhere, so long as they have proper authentication. Subfolders are a great way to organize content within other folders, but it is possible to get carried away.

Every time you need to get to your newest version, you have to click through several folders to find what you need.